5. Configure Mailimport

In addition to the manual upload of PDFs, the Doctag server also has a mail import function. This makes it very easy to import the documents by e-mail. The import function can also be automated to permanently retrieve new documents in a future release.

Mailimport checks whether the e-mail contains a PDF file. Then a check is made if the PDF document contains a valid Doctag in the form of a QR code. Only if this check is also successful the document will be imported. This lends the mail import function a certain level of spam protection.

If there are several QR codes in the document (e.g. one on each page of the PDF), the document is separated before each QR code and created as a separate document in the Doctag server.

Just how you can create a Doctag in the form of a QR code can be found in the corresponding section.

You can reach the menu item Mailimport via Settings > System > E-mail. The access data for a mailbox are required here. The mailbox should only be used by the Doctag server.

The mail import function always uses the standard workflow of the Doctag server. This is the workflow marked with an asterisk in the settings.